5 Easy Ways to Prevent Data Loss

65 percent of companies that lose their data close down within six months, and 82 percent go out of business after 18 months. Public exposure of confidential data is becoming more common, but most of these incidents can be prevented if these companies reinforce their security best practices. Here are a few ideas to avoid this occurrence from affecting your business.

1. Back up your data

The benefits of backing up information have always been disregarded. Your data, which is a culmination of all your efforts and the details of all your clients, is among your most precious assets. One precaution you must implement is to avoid using tapes for backup. The tapes will not survive floods or fires. But even if they do, they are very unreliable, and it may take you four to five days to restore the data in case of a disaster. Five days of downtime can cripple your business. During this time, you will not generate income, but still you will have to pay wages and overhead costs. The damage to your reputation could be catastrophic to your business. Again, a huge portion of data loss is usually associated with stolen or lost data backup tapes. Tapes are often left near the backup unit or server, and they are easy targets for thieves. Some companies use offsite tapes storage or even allow their employees to carry the tapes home. It is during this transit or offsite storage that data is at an extremely high risk of theft or loss.

2. Use Content Monitoring and Filtering (CMF)

CMF solutions monitor all outbound network traffic and create alerts (and even block) strange activity after inspecting the data in the network sessions. Such CMF tools control conventional channels such as email, HTTP, IM, webmail, and FTP (they interpret the HTTP for particular webmail services) and search for policy violations based on several technologies.

CMF tools are excellent when it comes to detecting and reducing the loss of information from accidents and bad business processes such as exchanging human resource data over unencrypted FTP connections, or sending wrong files to the wrong person over email.

3. Deploy a robust antivirus and email security software

Email threats can originate from many sources, and many companies often neglect the benefits of secure email systems. Threats such as phishing, identity theft, virus spam, and hacking are unfortunately escalating—so don’t neglect them. Such threats aren’t usually visible; cyber criminals are inventing more ingenious ways to mask their intentions, and you may not realize this until it is too late. But, using a robust antivirus and email security software can help prevent malicious emails from hitting you.

4. Encrypt your business data

Please note that data on backup systems isn’t usually encrypted. This means that data on stolen or lost tapes can be easily accessed by whoever finds it. So, invest in a backup and recovery system that will back up and automatically encrypt and set passwords to all your backups.

5. Protect yourself from power surges using a UPS

If you have vital data, an uninterruptible power supply (UPS) plays a big role in protecting your data and computer during a power failure. The extra battery in the UPS gives you sufficient time to save your documents and shut down your computer to avoid losing any files or get your hardware components damaged.

Data loss is terrible for your business since your credibility and reputation depends on data. Losing data will also cause your company to come to a standstill while you are trying to recover the data. So, use these methods to ensure your data is secure.